Comprehensive Guide to Virtual Event Platforms and Immersive Online Environments
The Virtual Event Center (VEC) proactively assesses client needs and innovations in the virtual space to ensure a high level of audience engagement, participation, and content retention. A dedicated virtual event producer is assigned to each online experience to provide “white glove” support to our clients, speakers, and attendees from pre-event conception to event-day coordination to post-event production. eAttend Global is our immersive and customizable platform designed for your virtual and hybrid events, offering an intuitive experience that will keep your online audience engaged and energized.
Core Virtual Event Categories
Understanding the different types of virtual gatherings is essential for planning a successful event:
- EXPO: Businesses and companies in a specific niche come together to showcase their services and products or promote new business developments.
- TRADE SHOW: A vendor focused product fair where companies in the same or similar industries demonstrate and showcase their new offerings.
- CONVENTION: Typically focusing on a specific industry, society, political party or members of a particular organization, conventions are large-scale meetings or promotional events that offer a formal community experience and the chance to network.
- CONFERENCE: Conferences are professional opportunities to exchange education and information through a consultatory setting with a formal agenda.
- AWARD SHOW: Event that recognizes and honors the achievements of others.
- CORPORATE PRIVATE: For large company private events.
Immersive Virtual Rooms and Features
To create an experience worth talking about, our virtual facility boasts a muli-track Auditorial, Vendor Hall, Concession stands, VIP Private lounge, Round Table Sessions, Video chatroom and more! A fully virtual world for your virtual tradeshow or conference includes dozens of interactive spaces. Our virtual rooms include:
- Great Hall/ Lobby
- Networking Lounge
- Expo Lobby
- Exhibit Hall(s)
- Breakout and Small Meeting Rooms
- Hospitality Suites
- Information Booth
Engagement Tools and Performance Analytics
Foster connection and community in an online world using various interactive tools. The platform includes Live Q&A, Polling, Push Notifications, Private and Group Chat, Hand Raising, Profile Tags, Social Walls, and Gamification. Analytics tell the story: with real-time and comprehensive summary reports, we get you the information you need to make short and long-term event decisions. Our virtual event platform lets you know:
- Attendee time at meetings, presentations, booths, huddle rooms, and lounges.
- What sponsors were visited, and for how long.
- What happened when sponsors and booths were visited.
- Who the attendees are, and how to reach them.
Support Services and Event Management
What does event support mean to you? To us, it means planning, designing, building, and executing on your event vision and goals. We handle each graphic, detail, upload, and question so you don’t have to.
Pre-Event Services
- Assess Virtual Event and Multimedia Needs.
- Select Appropriate Virtual Platform and Tools.
- Support Meeting Materials and Speaker Presentations with In-House Graphics Team.
- Conduct Presenter and Panelist Rehearsals and Trainings.
- Identify Strategies and Tools to Engage Audience (e.g., polling, Q&A).
Event Day and Post-Event Services
- Conduct Audio and Visual Checks with Presenters and Panelists.
- Monitor Technical Questions from Attendees and Presenters During Live Sessions.
- Manage Event Features (e.g., breakouts, polls, live data visualizations, recordings).
- Coordinate Evaluation Forms and Compile Event Metrics.
- Prepare 508-Compliant Materials and Recordings.
Exhibitor Experience and Customization
Exhibitors will have their own portal to build their booth with drag-and-drop functionality. In the booth, Exhibitors can utilize attendee Digital Briefcase for downloadable material, choose different booth sizes looks and colors, and upload posters, links, pictures, and videos to display & download. Customizing doesn’t mean only changing the background color. It means creating a virtual world that resonates with your audience, from the room names, layouts and looks, to the colors and branding.
Platform Pricing and Logistics
Different providers offer specific logistical frameworks for hosting your event:
- The Black Virtual Convention Center: Total cost is $10K. Each event will occupy a 10 day slot. $5K deposit is due upfront and the final payment is due 5:00pm EST the day before your event is scheduled to launch.
- 3D Virtual Trade Show Production: A fully customized trade show floor or expo environment for large groups starts at $100,000/day.
- eAttend Global: Offers a customizable platform for virtual and hybrid events with dedicated planner and attendee support staff located in the US.
